YOUR PRIVACY IS
A BIG THING TO US
This is the full GDPR/privacy statement of ENSLEY VAN DEN BERG BV, hereinafter: “EVDB”, “we” or “us”, residing at Houthavenkade 47, 1014 ZB Amsterdam, The Netherlands and registered at/as:
- The Chamber of Commerce in Amsterdam, The Netherlands under number 34140550 and RSIN number 809109578;
- The Dutch tax authorities (Amsterdam) under VAT number 809109578B01;
- Client of RABO Bank The Netherlands with international Bank Identifier Code RABONL2U (short) and RABONL2UXXX (long) and holding business account number NL30 RABO 0345 8571 86.
VERSIONING – If our protocols need updating, you can find the latest version on this page. Current version; Version 1.2: July 30, 2023
Copyright ENSLEY VAN DEN BERG,
We explain how EVDB handles the processing of your personal data via our website and via all our underlying processes and applications (“the purposes”). We will exercise the most outstanding possible care when processing your data.
Our four main business purposes are:
1. BUSINESS – Our six main business processes in which personal data gathering and administration is needed. For every process we provide a code of conduct.
2. LEGAL – Formal timelines for administering (personal) data, how you can execute your GDPR rights and our Terms & Agreements once we enter into a collaboration.
3. RETENTION – Our service processes to you as a client/valued business partner during and after our project phase.
4. WEB – Our privacy statement regarding gathering of (personal) data and what we do with your data.
PERSONAL DATA GATHERING
IN OUR BUSINESS PROCESSES
We distinguish six (6) main business processes in our domain of creative business guidance. Per step, you will find a definition of the process, the specific personal data gathering and our code of conduct regarding your personal data.
Just click on any of our main processes for detailed information about our protocols.
ACQUISITION PHASE
DEFINITION
Acquisition entails all activities between us and a potentially interested party in our services to get in contact regarding the qualification of a collaboration for which both parties will exchange information.
Input: LEAD
Output: PROSPECT, LOST LEAD, FUTURE LEAD
DATA GATHERING
SHORT FORM – Personal information: mail-address
LONG FORM – Personal information: Full name, role in company, mail-address, direct (mobile) phone number.
Other information: website of company, details of question of lead, possible planning of follow-ups, type of follow up (request for information, request for a proposal).
CODE OF CONDUCT
Your personal data is stored for follow-up as a prospect, or administered for our sales performance (lost lead, future lead).
We offer the following channels for this process: our direct company mail address, our short and long webform on our corporate domain.
First contact via any of our social channels will always lead to use of above mentioned data gathering. Direct calls will also lead to above mentioned data gathering (personal information and dossier information).
PROPOSAL PHASE
DEFINITION
The proposal phase consists of all activities between us and a qualified lead to make a draft proposal for a qualified business need.
Input: PROSPECT
Output: QUALIFIED PROSPECT, LOST PROSPECT, FUTURE PROSPECT
DATA GATHERING
For the people in the decision making unit at prospect’s side:
Personal information: Full name, role in company, mail-address, direct (mobile) phone number.
Other information: planning of meetings, attendees, location and inventarization of the decision making unit (personal data p/person)
CODE OF CONDUCT
Your personal data is stored for follow-up as a qualified prospect, or administered for our sales performance (lost prospect, future prospect).
We offer the following channels for this process: our direct company mail address, our short and long webform on our corporate domain.
Contact via any of our social channels will always lead to use of above mentioned channels. Direct calls will also lead to above mentioned data gathering (personal information and dossier information).
START OF COLLABORATION
DEFINITION
The start of our collaboration phase consists of all activities between us and a qualified prospect willing to start a project with us.
Input: QUALIFIED PROSPECT
Output: CLIENT
DATA GATHERING
For those persons acting as project management from the side of the client and for those persons actively involved in the project:
Personal information: Full name, role in company, mail-address, direct (mobile) phone number.
Other information:
Signed contract/Letter of Proposal, configured GDPR contract, Signed Terms & Agreements (with or without amendments), planning, budget and payment schemes. Planning of meetings and people involved.
CODE OF CONDUCT
Any additional personal data gathered in this business process is stored for follow-up in project stages, invoicing processes and planning aspects. For every project per client a mutual agreed repository of project documents is set up.
PROJECT PHASE
DEFINITION
All activities needed for creating the right deliverables as described in the signed Letter/Proposal by our client and according to the milestone planning.
Input: FORMAL STARTING DATE (Effective date – see our Terms & Conditions)
Output: SIGN OFF OF OUR REPORTS
DATA GATHERING
During the time we need for guiding you through our methodology, we might need to interact with people from you organization we haven’t had the pleasure of meeting before.
Personal information: Full name, role in company, mail-address, direct (mobile) phone number.
Other information:
Concepts and final reports on Analysis (Marketing & Audiences, Sales and Distribution and Organization & Growth) brought together in a masterplan.
CODE OF CONDUCT
Any additional personal data gathered in this business process is stored for follow-up in project stages, invoicing processes and planning aspects. For every project per client a mutual agreed repository of project documents is set up.
INVOICING
DEFINITION
All activities needed to administer and control payments from our client as agreed in the Letter/Proposal – Payment scheme.
Input: FORMAL PAYMENT SCHEME
Output: PAYMENTS RECEIVED
DATA GATHERING
As long as payments are done according to the payment scheme, no additional data gathering is needed. However, if payments are not properly done by the client and -after several reminders (as described in our Terms & Conditions)- we may be forced to transfer personal data to an external party for collection of overdue payments. We will let you know if this situation occurs, but will be obliged to transfer relevant personal data.
Personal information involved: Full name, role in company, mail-address, direct (mobile) phone number.
CODE OF CONDUCT
We will supply the name of the organization that handles overdue payments including the personal information of the person responsible for collection of payments. This external party will gather data according to their GDPR standards and protocols.
FOLLOW UP - NEXT STEPS
After the sign-off of our deliverables, it may be possible that we offer our services for the next phase(s). Or, if relevant, we introduce you to network partners for:
- Assistance of roll-out of the masterplan
- Relevant (international) network partners mentioned in our masterplan who are suitable to your growth scenario’s.
For this phase, we will tailor make a GDPR setup for exchange of personal data. This will be fully documented and co-ordinated by us.
If we play a role in your next steps (as project managers and/or change managers), a new set of contracts will be provided by us with according GDPR/Privacy clauses.
Formal timelines for administering (personal) data, how you can execute your GDPR rights and our Terms & Agreements once we enter into a collaboration.
CLAIM YOUR RIGHTS
For all claims, e.g. the right to be forgotten, or insights of how we administer your data or any reason to report a data leak or privacy breach to us – mail to paul@ensleyvandenberg.com (GDPR owner Paul Ensley) and your claim will be registered and time-lines for the process and its outcomes will be given to you.
TERMS & CONDITIONS
We hereby supply you with our Terms & Conditions. For your convenience, it is a download in PDF (opens in a new tab).
EXTERNAL ACCOUNTANCY & BOOK KEEPING
Periodically we will exchange information with our contracted external accountancy firm for annual reporting, fiscal filings of taxes and checks for completeness and correctness.
Our external accountancy firm is ABIN, Mr. Edwin van Beek. More information here.
With Abin -on their initiative- we sign annual contracts regarding GDPR/AVG for our fiscal reporting.
LEGAL DATA RETENTION TIME-LINES
We are bound to (Dutch) legislation about the length of time-lines to archiving (personal) data. See the terms and conditions of the Dutch Central Tax office here (in Dutch language, PDF File)
Personal data:
- as long as you are an active client,
- As long as you are as a satisfied retention partner,
- As long as you are a global community partner,
- As long as you have not requested the right to be forgotten and this procedure is implemented.
Our services to you as a client/valued business partner during and after our project phase.
PERIODICAL CHECK-UPS
Every now and then, we would like to contact you and see how things are going. Processes are still being worked out at the moment, and will be implemented in newer versions of our Impressum.
INVITES TO EVENTS OR WORKSHOPS
Periodically, we would love to invite our valued clients for get-togethers. Processes are still being worked out at the moment, and will be implemented in newer versions of our Impressum.
NEWSLETTERS
Currently, we have no email newsletter facilities available. We will implement personal data rules if we decide to put email marketing in place.
Our website address is: https://ensleyvandenberg.com. Our socials are: Facebook, Instagram, LinkedIN. We kindly refer to their terms and conditions if you wish to interact with us via above mentioned socials. In this section of our GDPR protocols we focus on our web-domain.
INTERACTION
COMMENTS
We do not support comments on our website.
MEDIA SHARING
We do not support uploading of media to our site by visitors of our web domain.
LOGINS OR PERSONAL PROFILES
We do not support personal logins and profiles on our corporate domain.
PUBLISHING OPTIONS
We do not support any other options to publish information on our website (by means of access to our content management system).
COOKIES
We only use digital cookies for anonymous website analysis purposes. We use https://www.cookieyes.com/
EMBEDDED CONTENT
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
For our current Privacy Statement (July version 1.2) we do make limited use of embedded content from other websites (we might use Vimeo and YouTube in our stories). Everything else is hosted on our domain via Transip.nl. See more information on https://www.transip.nl/legal-and-security/.
TERMS AND CONDITIONS REGARDING YOUR PERSONAL DATA
HOW LONG DO WE RETAIN YOUR DATA?
As long as needed for our business processes – reference: our seven (7) business process above.
WHAT RIGHTS DO WE HAVE OVER YOUR DATA?
Your personal data is yours alone. We have no rights, other than administering personal information for as long as our collaboration or interaction needs it.
WHERE WE SEND YOUR DATA?
Nowhere really Why would we? And certainly never without your written consent,
IPR AND DATA SHARING
Our content is at your disposal, as long as you do not copy, distribute or use our information in any other way, without our approval and consent beforehand. Without written request and approval for re-usage of our information you are not permitted to do so. Request can be send to welcome@ensleyvandenberg.com with a clear explanation on the reasons of re-use.